One-tap clock-in
Clock in and out from a phone, tablet or computer without opening the app. Installs as an app on mobile.
Mandatory working-hours records, sorted
Time tracking and working-hours records, from anywhere
DataTime is time-tracking software for SMEs: geolocated clock-ins, holidays, absences and monthly reports ready to sign. From a phone, tablet or computer.
- Nothing to install: it runs in the browser
- One-tap clock-in, even on shared tablets
- In Spanish, Catalan and English
Daily working-hours records are mandatory for every business in Spain
Article 34.9 of the Spanish Workers’ Statute requires companies to record when each employee starts and finishes work. DataTime does it for you and produces the monthly hours report with company and employee details, ready to print and sign.
Features
Everything you need to track your team’s working hours
One system for clock-ins, absences, holidays and hours per project.
Geolocation by site
Each clock-in stores the location, IP address and device, and shows whether it happened within the site’s allowed radius.
Holidays and absences
Requests for days off, personal leave or medical appointments, with supporting documents and approval from the app or by email.
Reports ready to sign
Monthly report per employee with scheduled and recorded hours, company logo and tax ID, and space for signatures.
Holiday balance always up to date
Everyone sees their available days based on their collective agreement and weekly hours, and how they go down as each request is approved.
Time per project and task
Timer or manual entry per task, estimated hours, hourly rate and export to Excel.
Shall we go through it with your team?
We’ll walk you through DataTime in 30 minutes, with examples from your industry.
Book a demoClock-in
Geolocated clock-ins, as quick as pressing a button
Your team records start and finish times from the login screen, with no menus to navigate. Ideal for a tablet at reception or in the warehouse.
- Several clock-ins and clock-outs on the same day, for example when going out for lunch: the periods add up automatically.
- Shared-tablet mode: remembers the last user and forgets them after a period without clocking, for security.
- GPS location with address, IP, device and browser for every clock-in and clock-out.
- Clock-in radius per site: see which records were made away from the workplace.
- Corrections require a reason, and every record keeps its change history.
Absences
Holiday and leave management without spreadsheets
Everyone requests their days from the calendar and their supervisor replies in one click, even from the notification email itself.
- Holidays, days off, personal leave and medical appointments, including by the hour.
- Supporting documents in PDF or image format attached to each request.
- Holiday balance based on each person’s collective agreement, deducted as each request is approved.
- Public holidays per site and a yearly calendar with clock-ins, holidays and public holidays.
Projects and tasks
Hours per project: how much time, and money, each one takes
Organise work into projects and tasks, assign people and track time with a timer or by hand.
- Tasks with statuses, several assigned users and estimated hours.
- Hourly rate to see the total cost of each task.
- Weekly total, period filters and grouping by task.
- Export records to Excel.
Roles and permissions
Everyone sees exactly what they need
Role-based permissions so each level of the organisation manages only its own data.
Employee
Clocks in, checks their hours and calendar, requests days off and tracks time on their tasks.
Supervisor
Reviews the team’s clock-ins, approves requests and follows task progress.
Company administrator
Manages users, schedules, public holidays and projects across their whole company.
How it works
Up and running in three steps
-
1
Get your team ready
Add your people, assign their schedules and set the public holidays for each site.
-
2
Your team clocks in
From a phone, a shared tablet or a computer. Absences are requested from the calendar.
-
3
Review and report
Check hours, correct records with a reason and produce the monthly report ready to sign.
Who it’s for
Time tracking built for SMEs that want to comply without the hassle
Multi-site businesses
Shops, hospitality, clinics or workshops: clock-in tablets and a geolocation radius for each site.
Service companies
Agencies, consultancies and engineering firms that need to know how much time and money each project takes.
SMEs in any sector
Offices, practices or workshops that want to leave paper and spreadsheets behind and keep their records up to date.
- Installable as an app
- Spanish, Catalan and English
- Email notifications
- Change history
- Print and Excel
- Salary list
FAQ
Common questions about time tracking
Is recording working hours mandatory?
Yes. Since 2019, article 34.9 of the Spanish Workers’ Statute requires every company to record each employee’s daily start and finish times.
How long must working-hours records be kept?
Four years, under article 34.9 of the Spanish Workers’ Statute, and the records must be available to staff, their representatives and the Labour Inspectorate. In DataTime you can view and print the hours report for any month.
Do we need to install anything?
No. DataTime runs in the browser on any computer, tablet or phone, and can be installed as an app on the phone’s home screen.
Can the whole team clock in from the same tablet?
Yes. Each person identifies themselves on the clock-in screen and, for security, the saved user is forgotten after a period without clocking.
How does geolocation work?
When someone clocks in, the device location is stored and checked against the radius set for the site. On a computer the location can be less accurate, and the app flags it.
Can clock-ins be corrected?
Yes. Managers can add or edit records by giving a reason, and every change is kept in the history.
Does it work if we have several sites?
Yes. Each site has its own public holidays and clock-in radius, and each supervisor only sees the people in their team.
Shall we go through it with your team?
We’ll walk you through DataTime on a 30-minute video call and answer your questions about working-hours records. No commitment.